1.What is Oracle R12 Payroll?
The payroll module automates the pay process by gathering data on employees’ time and attendance, calculating various deductions and taxes and generating periodic pay cheques and employee tax reports. This module covers all employee-related transactions, as well as, integrates existing financial management systems.
2.What are the minimum classifications to create a Business Group?
•Business Group
•GRE/Legal Entity
•HR Organization
3.What are the prerequisites for creating a Business group?
•Value sets
•Key flex fields
•Location
4.What are the basic setups of Oracle HRMS?
In oracle HRMS there are so many modules like Core HR, Payroll, Self Service HR, Oracle learning management, recruitment, Time and Labour, Compensation Workbench, Oracle Advanced Benefits, Performance Management System, etc., Core HR and System Administrator are the Heart of Oracle HRMS.
All basic setups will be done in Core HR with the help of the System Administrator.
In system administrator we will create all the Users and Responsibilities, Flex fields, Profile values, etc., In core HR we will create Organizations, Locations, Jobs, Positions, Grades, Organization Hierarchy, position Hierarchy, We will create all the employees also. These are the Basic setups in HRMS.
5.What is the use of the HR organization?
If we want to assign the employee information to a Business Group, then we need to have HR organization classification under a business group.
6.What is a people group?
•It is a flexible area for holding user-defined assignment data
•Data can be used for grouping sets of the assignment together
•People group can be used for element eligibility
•This information is used by the payroll run
•The data will be held in PAY_PEOPLE_GROUPS.
•Group_name field holds the concatenation of segment data.
7.What is kff structure for SIT?
Personnel analysis flex fields.
8.What is the DFF structure for EIT?
•Extra-person information
•Assignment extra information
•Extra location information
•Extra position information
•Extra job information
•Organization developer DF.
9.How to enable EIT?
•Switch responsibility to human resources, vision enterprises
•Double click on security
•Click on information types
•Create your own information types under your responsibility name.
10. How to enable SIT?
•Switch responsibility to human resources vision enterprises
•Double click other definitions
•Click on special information types.
11. What is the Data Track?
It is used to maintain record history by creating a new record when the date track mode is updated and override on the existing record when the Data track mode is CORRECTION.
The value of the Data track record depends on the date:
•Tables ending with _F are date track tables
•To control data tracked rows, every Date Track table must include the Effective start date and Effective end date.
•The effective start date indicates when the record inserted
•The effective end date indicates when the record was updated or deleted.
12. What is the core flex field?
There are six Core Flex fields. They are: Job, Position, Grade, Competency, People Group and Cost Allocation.
13. What is element entry? What is the purpose of element entry?
Element entry is to define element yet here enter that is Earning element or deduction element then calculate net pay.
14. What are the processing types of elements?
Elements are nothing but the components of the salary.
Eg. Basic, HRA, TA, BONUS, Loans, etc., There are 2 types of Processing.
•Recurring: If an entry of this element applies in every period until the entry is ended
•Non-Recurring: If an entry applies in one pay period only.
15. What are the termination roles of an element?
Termination Rules of an Element:
•Actual Termination: For a nonrecurring element, select Actual Termination if you want the entries to close down at the end of the pay period in which the employee leaves.
•Final Close: If you want the entries to stay open beyond the employee’s leaving date so that you can continue to pay the employee.
•The Last Standard Process date defaults to the last day of the pay period in which the employee is terminated, but you can set it to a later period when you terminate an employee.
16. What are 2 modes of date Track and what is date track?
Date Track modes are Update Correction.
17. Define Batch Element Entry?
This is an open interface specially designed for elements. With BEE we can quickly incorporate mass updates in any specific elements.
18. What are Reversal and Retry?
Reversal can be used to correct run results for one assignment after post-run actions have already occurred. Retry is for correcting mistakes after a payroll process finishes.
19. Which elements do you link openly in Payroll?
Worker’s Compensation and Vertex (Vertex is a third party software to calculate US Canadian taxes) using Quantum files. (It is part of Vertex software which will be updated as and when the tax and legal rules are changed by the US/Canadian Government. So we keep getting the Vertex patches to bring Quantum files with the up to date tax rules and conditions).
20. What is Consolidation Set, Element Set & Assignment Set?
Consolidation Set: A grouping of payroll runs within the same time period for which one can schedule reporting, costing, and post-run processing.
21. What are the mandatory fields while creating Payroll?
Payroll Name, Period Type and Start Date.
22. Define Elements?
Elements are the building blocks for earnings, deductions, etc. of a Payroll.
23. What is Retro Pay, Advance Pay and Absence Pay?
•Retro Pay: Payment for any previous cycle in the current payroll run.
•Advance Pay: Payment for any future cycle/advance in the current payroll run.
•Absence Pay: Payment for leaves like sick leave, maternity leave, annual leave, and other statutory leaves.
24. What are Fast Formulas?
Fast formulas are pseudo codes used in the payroll for validating the entry values, assignment sets, and element sets. Post Payroll Process There are three concurrent processes will run in the Post-Payroll process, viz.
•Prepayment Process
•Costing Process
•Transfer to GL Process.
25. What do you mean by Garnishments?
Third-Party payments are also known as Wage Attachments, Wage Garnishments, and Court orders in different localizations. 3rd party payments are deductions from earnings incurred by Court debts or fines. For example, payment of maintenance, child support, or other legally incurred obligations.
26. What is BACS, NACHA?
•BACS: Banks Automated Clearing System. This is the UK system for making direct deposit payments to employees.
•NACHA: National Automated Clearing House Association. This is the US system for making direct deposit payments to employees.
27. Does Oracle Payroll enable you to run part payrolls?
Yes, Oracle Payroll enables you to run part payrolls. This is useful in each of the following circumstances where you do not want to process payroll for the entire organization.
28. Can you verify that a payroll run has completed successfully?
On completion of a payroll run you will need to verify that the run completed successfully. You can display run messages and view the latest balances and assignment level results. You may also need to have relevant information grouped by topic in the report format so that you can review the outcome of processing.
29. Can you make adjustments after a payroll run has completed?
Oracle Payroll enables you to make each of the following types of adjustments when a payroll run has completed.
•Addition of late entries that were not included in the initial run – Corrections to details that were wrongly entered in the initial run – Retrospective distribution of current payments to the period in which they were earned.
•When you have made these corrections and modifications you can then run the payroll again. However, you do not need to rerun the entire payroll. Oracle Payroll will only reprocess those items that were incorrect in the initial run.
30. Can you run payroll processes and reports multi-lingually?
Payroll processes and reports are always submitted and always run in the local language only. This means that US and UK payroll reports can only be run in English.